Cashier by SOS Children

Who we are

SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government, and community-based organizations across seven program locations; we aspire that every child grows up with love, respect, and security.

Why do we need you?

We are looking for a Cashier who is  responsible for the efficient and satisfactory provision of all cashier services. The incumbent is responsible for the daily cash collections, payments, and postings, keeping track of these accounts using the standard SOS Children’s Villages in Ethiopia tools and formats, and ensuring controls over cash are adequately maintained. The post holder also performs other related activities as requested by the line manager/s.

The incumbent is required to carry out his/her duties following the SOS Children’s Villages Safeguarding policies and regulations, the Code of Conduct, the values-based competency frame “Living our Values” and any further international and local regulation that influences safeguarding at SOS Children’s Villages.
What we provide?

An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!

Your role?

While working with us a Cashier you will be in charge of the following,

Cash Management

• Ensure the petty cash is available and stored in a secure safe.
• Prepare cash payment vouchers for all cash payments made by the National Office.
• Responsible for collecting cash on behalf of SOS Children’s Villages in Ethiopia and issuing official receipts from the organization.
• Replenish petty cash fund as per the organization “petty cash” fund policy and procedure.
• Perform daily entries of all National Office cash transactions in Cashbook Excel.
• Ensure timely update and completeness of all the Cash and Float Control sheets.
• Conduct daily /weekly and month-end cash count and file the signed hard copy for internal & external auditors.
• Facilitate payment for National Office training, meetings, and events, and ensure timely liquidations.
• Notifies the Finance Manager/Head of Finance Service of any overage or shortage incurred.
• Effects payment of bills such as telephone, electricity, water, etc. upon approval of the same by the concerned official.
• Processes the payment of government liabilities such as income tax, withholding tax (WHT), pension, etc., upon approval by the concerned co-workers.

CONTROLS AND SAFEGUARDING

• Follow up on outstanding advances with staff and ensure timely liquidations.
• Report/update outstanding advances to the Finance Manager on a weekly basis.
• Collect weekly/ monthly cash counts for all SOS Children’s Villages program offices for central filing. Keep clear communication and tracker for missing Count Reports.
• Ensure all financial records, including advance liquidations and cash count reports, are maintained in a manner that facilitates easy access and review during internal or external audits.

FINANCE DOCUMENTATION

• Label all Cash and/or Bank book box files clearly as per SOS Children’s Villages in Ethiopia’s  Archiving policy.
• File all bank Transaction Vouchers in numeric order and should be neat & manageable.
• Scan all financial documents and upload them to the designated folder for uploading to SOS Children’s Villages in Ethiopia’s financial management software on a weekly basis.

OTHER DUTIES

• Collect and drop signed bank letters to relevant banks on a timely manner.
• Carry out other related activities in line with month-end and year-end task plans.
• Adhere to the standards of conduct outlined in the Accountability and Good Management and SOS Children’s Villages in Ethiopia Code of Conduct regulation.
• Undertake any other duties as may reasonably be assigned by the line manager/s

SAFEGUARDING (CHILD, YOUNG PEOPLE, ADULT AND ASSET)

• Ensure all financial exchanges are based on the Financial Manual and proper measures are in place for the proper usage of funds.
• Responsible for showing behavior and all relationships are based on the Sexual Misconduct Regulation, Child Protection Policy and in line with the Code of Conduct and that they adhere to it in every situation.
• Responsible for ensuring behaviors and all relationships are based on safeguarding and in line with the Code of Conduct and adhering to it in every situation.
• Conduct themselves per the Code of Conduct, Safeguarding, and Local/Country Policies and Procedures.
• Be vigilant about any possible form of abuse/harm, neglect, harassment, or exploitation against, children, youth, and adults in personal and professional lives.
• Report any safeguarding incident or concern within 24 hours to the Incident Management Team, focal person, or concerned party through the defined channels for reporting the allegation