HR Officer

Job Summary 

Under the direction of the immediate supervisor, performs clerical personnel and HR activities like recording, compiling, and keeping personnel records, drafting letters, and assists the HR & Admin Manager in undertaking studies on Human Resources and Administration issues.

DUTIES AND RESPONSIBILITIES

• Follows up, organizes, and handles personnel records such as annual leave, performance evaluation results, promotions, demotions, attendance, and other related tasks. (Maintain accurate and up-to-date employee records, ensuring compliance with relevant regulations).
• Collects and compiles statistical data on personnel matters like total number of employees, employees resigned in sex, age, salary group, work unit, etc.
• Follows up on, attendance of employees, and prepares timesheet reports for salary payment.
• Prepare letters on personnel issues and submit them for signature following the decision.
• Follows up and notifies in due time the employees about ending contracts and probation periods
• Prepares identity cards (ID) for employees and submits them for approval to the concerned Department head/manager.
• Performs preliminary screening and registration of applicants and works as a member when assigned.
• Prepare monthly payroll based on attendance & submit it for approval.
• Collects and organizes data about human resource management function, and assists the immediate supervisor in undertaking studies with related matters.
• Keeps confidential personal files safely & prepares employees’ personnel data based on the checklist.
• Keeps up to date on the overall activities of the team, identifying problem areas and informing for HR Head/Manager to take corrective actions.
• Distributes employee performance evaluation and employee engagement survey forms, and ensures that all are completed properly and complies with the result timely completion.
• Prepare & encode employee’s data by softcopy & Hardcopy accordingly.
• Coordinate the end-to-end recruitment process, including posting job openings, screening resumes, facilitating the interview schedule, and the hiring decision.
• Assist in conducting new employee orientations and ensure a smooth onboarding process for new hires.
• Assist in resolving workplace conflicts and mediating between employees when necessary
• Prepare & manage Excel database or HRIS (Human Resources Information System) and generate reports as needed.
• Assist in the development and distribution of HR-related materials.
• Stay informed about labor laws and regulations, ensuring the organization’s compliance.
• Assist in the development and implementation of HR policies and procedures.
• Assist in identifying training needs and organizing training sessions for employees.
• Support career development initiatives and employee learning programs.
• Contribute to internal communication efforts, keeping employees informed about HR-related matters.
• Perform related HR & Admin tasks as per the immediate supervisor’s request.