Job by Development For Peace Organization

Development For Peace Organization (DPO) would like to invite qualified and competent applicants to apply for the following vacant post.

Development For Peace Organization (DPO) is one of the Non-Governmental Humanitarian organizations. DPO is implementing various Humanitarian projects in both Emergency and Development settings in the Different Regional States of the country.

1. Human Resource Assistant

Job Description:
Development for Peace Organization (DPO) is an Ethiopian non-profit organization established in 2020 with a mission of striving to meet the humanitarian and developmental needs of societies regardless of race, color, religion or cultural background. We are legally registered to work in Ethiopia (Reg. 5164) as National NGO and as INGO in South Sudan (Reg. 4178), Somalia (Reg. NGOD/Moifar0422/022) and Kenya (OP.218/051/22-400/12732); it is also processing its registration in Yemen. We are currently seeking an experienced Human Resource Assistant to join our mission-driven organization.

Job Summary

Human Resource (HR) Assistant of DPO is mainly responsible for overall recruitment process as well as keep and update all employee personal file including a per the organization HR manual.

Duties and Responsibilities

Follows up on recruitment of positions in posting vacancies, receiving and summarizing applications;
Conducts shortlisting of applications and facilitates candidate selection in consultation with the Operation Manager, Program Director and Finance Manager;
Prepares employment minutes at project level and follows up on approval of employment minutes;
Ensures successful candidates fulfill all required HR formalities before employment contract agreement is issued;
Ensures individual personnel files are kept under each project with basic employee information for easy reference;
Drafts contract agreements & letters on personnel issues and submits for signature in accordance with decisions made by his/her immediate supervisor;
Prepares identity cards for employees and contract agreements, and submits to the DG;
Follows up and notifies in due time the concerned departments and projects of ending contracts and probation periods of employees, and request for appropriate actions;
During termination makes sure that all properties of DPO are returned including identity cards;
Receives applications and categorize them accordingly;
Assists the Human Resource in preparing candidates profile;
Verify for reference check of the selected candidate;
Organize and deliver orientation to new employees recruited at project level;
Helps in shortlisting of applications for vacancies posted at the head office level.
Organizes and handles personnel records of employees such as annual leaves, sick leaves, performance evaluation results and others;
Collects and compiles statistical data on personnel matters and releases information when required in consultation of the Human Resource Department at HO;
Distributes employee performance evaluation forms, ensures that all are filled-out properly and summarizes the evaluation reports;
Performs other related activities assigned by the immediate supervisor;
Assists in updating personnel policies and procedures;
Follows up on employee pension document submission to the respective Pension Agency and ensures each employee has pension ID card on time;
Gives required support in following up employee insurance related issues;
Performs any additional activities which may assigned by the Medical Director.
Duty Station: Gambella Zone, Pinuydo Camp

Required Number: one (1)

Salary: As per the organization scale

Skill and educational background

BA in Human Resource Management, Business Administration or in other related field of study
Experience

Minimum of 2 years for BA, 3 years for Diploma
How to Apply For Vacancy?
Interested and qualified candidates shall fill out this form https://forms.gle/f4s8saHGj9tGcBe9A and submit their motivation letter along with their non-returnable updated resume as a Merged PDF file through recruitment@devforpeace.org until May 30, 2024

Qualified women are strongly encouraged to apply!

Note: Use “Human Resource Assistant” as the subject line of your email!

2. Logistics Assistant

Job Description:

Development for Peace Organization (DPO) is an Ethiopian non-profit organization established in 2020 with a mission of striving to meet the humanitarian and developmental needs of societies regardless of race, color, religion or cultural background. We are legally registered to work in Ethiopia (Reg. 5164) as National NGO and as INGO in South Sudan (Reg. 4178), Somalia (Reg. NGOD/Moifar0422/022) and Kenya (OP.218/051/22-400/12732); it is also processing its registration in Yemen. We are currently seeking an experienced Logistics Assistant to join our mission-driven organization.

Job Summary

The Logistics Assistant will report to the Medical Director, responsible for overseeing day-to-day, fleet management, Office Management general logistics needs related to the Puniydo Regional activities.

Duties and Responsibilities

Receives and inspects all incoming materials and reconciles with purchase orders; processes and distributes documentation with purchase orders; reports, documents and tracks damages and discrepancies on orders received.
Check and make sure that items received meet required standards; packaging, Expiry date and part/serial/model numbers, etc.
Issue goods following proper stores regulations – first in, first out, and goods with near expiry date to be issued next.
Make sure all the store books are well kept in a secure way (Ledger book, release, waybill books and Delivery Books).
Maintain proper and updated records of items kept in store. That is bin cards, ledgers and other documents are properly filled (waybills, requests etc.). Participate fully in the exercise of stock taking when due.
Makes recommendations to all levels of management on steps to be taken to improve Inventories management systems and discarding of non-usable items, maintain inventory and logistics related documents and files.
Ensure accuracy of all inventories. Ensure Assets register and inventory is up to date in all times.
Support sufficient planning for deliveries to project teams and update the Medical Director and Procurement Assistant with regular information about stock levels and expected leave times.
Manage custom clearance and reception of the goods and ensure that they are well registered in the monitoring sheet.
Arrange transportation of equipment & materials to the designated location, including loading and uploading and ensure issuance of proper documentation, i.e. delivery notes, packing list, insurance, etc. Liaise with suppliers and vendors for timely delivery of goods, and efficient problem solving of unexpected issues.
Ensure monitoring of logbooks and vehicles fuel consumption on a weekly basis; compiles and submits monthly fleet report of maintenance cost summary, fuel usage, personal mileage and KM analysis and submits with recommendations to Medical Director.
Maintain a daily Vehicle availability, ready for in town travel and various field destinations. Avail different Vehicles as per the request on daily basis and decide appropriate vehicle type for requested transport service.
Ensure that vehicles are checked daily and weekly, and that they are maintained in a timely manner.
Ensure that the vehicle is kept clean, inside, and outside, at all times and that the organization stickers are visible.
Handle annual vehicle inspection and Insurance renewal for each Vehicles, and handle insurance cases in case of any accident or

Handle annual vehicle inspection and Insurance renewal for each Vehicles, and handle insurance cases in case of any accident or incidents.
Make sure the Vehicles arrived is in good condition and the driver is with valid driving license to provide the required transport service and make sure drivers provide the services as per the requirement. Ensure periodic repair and maintenance service made for each Vehicles and ensure Vehicles are parked in safe place.
Support in arranging rental trucks for transportation of different materials and make sure the driver take over all supportive documents like delivery Order, credit, or cash sales invoice along with the goods loaded.
Work under the management and guidance of the Medical Director and take specific responsibility for fleet coordination and inventory control task.
Coordinating and handling vehicle requests initiated from cluster and regional offices.
Inspect all procured goods for quality and quantity, assist with entering data into the inventory system and preparing the inventory report of expandable and non-expendable items.
Assist with inspection, transportation and delivery of all programs procured goods and materials in collaboration with Procurement team.
Regularly collect log sheets from drivers and maintained and update Vehicles files on monthly basis.
Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
Manage office supplies inventory and place orders as necessary.
Develop office policies and procedures, and ensure they are implemented appropriately.
Assist with office layout planning and office moves, and with managing and maintaining printers & IT infrastructure.
Identify opportunities for process and office management improvements, and design and implement new systems.
Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
Supervise guards and their shift and office cleaners.
Performs any additional activities which may assigned by the Medical Director.
Duty Station: Gambella Zone, Pinuydo Camp

Required Number: one (1)

Salary: As per the organization scale

skill and educational background

Bachelor’s Degree in Business Administration/logistics Management or related field.
Experience:

2 years of experience for BA, 3 years for Diploma

How to Apply

Interested and qualified candidates shall fill out this form https://forms.gle/NR6VLNxUw3wS6svn9 and submit their motivation letter along with their non-returnable updated resume as a Merged PDF file through recruitment@devforpeace.org until May 30, 2024

Qualified women are strongly encouraged to apply!

Note: Use “Logistics Assistant” as the subject line of your email!

Deadline: May 30, 2024

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