About GOAL
GOAL’s
mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.
GOALis a non-for-profit organization that has been working in Ethiopia for over 30 years, towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare, and education. GOAL implements a range of multi-sectoral development, resilience, recovery, and humanitarian responses programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS. Currently, we work with pastoralist, agropastoral, pastoral dropouts, rural small holder farmers, rural/urban youth, and street children to respond to humanitarian crises and build resilience in Ethiopia working closely with local communities, local government, donors and other key actors. GOAL E Humanitarian Response is centered on nutrition, WASH, livelihoods, multipurpose cash, NFIs and protection interventions in country wide while the recovery and development focus on livelihoods, economic opportunities, health, health, and nutrition system strengthening and WASH with solid emphasis on integrated programming and community-based approach in Oromia regional state. The Street Children programme is implemented with local partners in Addis Ababa and Hawassa.
We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and opportunities. GOAL Ethiopia’s main donors Irish Aid, USAID/OFDA, EHF, ECHO, and other private donors.
1.Area Senior Finance Officer-Re-Advertise
General Description of the Role:
- The Area Senior Finance Officer will be responsible for the overall Financial Management of the Regional Programme Office including but not limited to management & monitoring of monthly expenditure against budget, ensuring monthly balance sheet figures are normal for all project sites under his/her direct supervision, direct support to LAFs, If any, and consolidating monthly cash books of the region, review all financial transaction based on the filed threshold and Monthly fund request submit it to HO on time. He/she will be responsible for supporting, Area Finance manage and control the finance functions of all grants under the jurisdiction of the regional office.
- The Area Senior Finance Officer will have a functional line with Area Finance Manager & Head office Finance team as the regional Programme Office focal person for all financial matters. The incumbent will have a similar functional, provide technical support and following up role to the LAF Officers, Assistant finance officer jointly with the regional Area Finance Manager. However, the incumbent still will be under the direct management of the regional Area Finance manager.
KEY AREAS OF ACCOUNTABILITY/DUTIES
The Area Senior Finance will be responsible to implement the following key functions.
- Financial Management
- Ensure that GOAL Ireland’s and GOAL Ethiopia’s financial, procurement and personnel procedures and policies are always adhered to.
- Ensuring all expenditures is in line with Donor Budget, Donor Guidelines, and GOAL procurement and financial procedures.
- Ensuring that all internal financial formats/templates are used, and that month-end procedures e.g. monthly checklist are followed.
- Oversee and manage daily program-wide accounting and finance functions including timely recording of transactions, cash management, all outstanding balance clearance, banking, payroll, inventory, receivables, and payables.
- Plan and implement systems for financial operations in assigned area program offices in accordance with the GOAL Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, and financial record-keeping.
- Review procurement actions, including procurements under grants, to ensure full and open competition to the greatest extent possible,
- Strong internal controls with appropriate segregation of duties, adequate documentation to support solicitation, selection and best-value decisions, and full compliance with donor regulations.
- Review all monthly financial transactions made based on the Grant Monitoring Tool (GMT) each month fund request.
- Prepare Government Financial Reports in the correct format on quarterly bases.
- Prepare, review, and compile monthly Fund requests of field offices prepared by LAF officers or by herself /himself under the region. Liaison with area programme Manager, timely submission to line manager.
- Maintain cash books daily and review and compile other field office cash books in the region.
- Ensure all expenses are coded properly in line with the approved project budget line as per the Chart of accounts coded in the finance form.
- Ensure the necessary supporting documents are checked and attached to payment vouchers before any payments are affected.
- Ensure proper adherence of the function to the project to financial, purchase and audit manuals.
- Supervise and control the custody of the region`s financial documents which will be permanently archive at regional level.
- Coordinate finance team under your region to provide effective financial services.
- Ensure effective and efficient resource utilization.
- Provide on job financial training to finance staff under his/her supervision in topics related GE`s financial management and related tasks.
- Apply the organization’s financial and accounting policies in the region.
- Consolidate the weekly cash counts of the region and share them to the Area finance manager & Head office finance team at the end of the week on time.
- Shared monthly cash book schedule with LAF officers and submit the final consolidated report on time at the end of the Month.
- Prepare Journal and send it for review to Area Finance Manager
- Participate in the Biannual and Annual Inventory count.
- Participate on Internal & External Audit process and close Quires.
- Budget Preparation and monitoring
- Review plan & forecast according to GOAL expenditure monthly in line with annual budget ensuring all costs where possible and in accordance with donor guidelines are charged to donor-funded projects.
- Review all transactions made based on the annual budget plan and correct account code, cost center, and grant account code within the liquidation period.
- Follow up and shared the outstanding Accrued financial documents cleared out on time with the area finance Manager.
- Prepare government Budget after Grant approval (interim and annual reports) and share to Area Finance Manager for review.
- Assist filed LAFs early update for the grant close-out.
- Other Tasks.
- Ensure timely payment of taxes to Inland Revenue.
- Ensure the correct completion of Asset Registers, including the recording of additions/deletions over the year in liaison with logs. Oversee physical control of assets of the project.
- Assist Area Manager in the preparation of Core cost and new budget proposal. As part of this process to track expenditure of filed office admin, vehicle and staff costs on a monthly basis.
- Assist Area Finance Manager in the review of financial procedures and implementation of improved financial procedures.
- Ensure that GOAL Ireland’s and GOAL Ethiopia’s financial, procurement and personnel procedures and policies are always adhered to. Ensure Donor guidelines are always followed.
- Maintain hard and soft copy/backup of financial reports.
- Familiarize self to the organizations Gender and Child Protection issues and apply as per area of responsibility.
- Undertake any other duties be requested by immediate supervisor and Head office Finance Team.
- Well-trained the LAFs and assistant Finance officer to fill the gaps.
- Attend on PCOM process as assigned by SCD (system country Director
Knowledge and application of advanced excel and Data management tools.
ADDITIONAL JOB RESPONSIBILITIES
- The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Commitments:
GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty, and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign, and implement different polices including safeguarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other rules and regulation of the organization. GOAL is strongly committed not to harm the people under its care.
About You
REQUIREMENTS
- Qualification (Education, Experience, key qualities, skill and competence)
- BA degree in accounting or related field with a minimum of 4 years’ experience in Finance in an NGO environment.
- Desirable quality, skill, and competence
- Experience and knowledge of USAID/OFDA, ECHO/EU, UN agencies, Irish Aid, etc. fund management.
- High level of accuracy, attention to details and commitment to confidentiality
- A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
- An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with GOAL and donor policies and procedures is essential.
- Ability to manage grants if multiple donors.
- Understanding of the programme nature and willing to travel and live in field site, with frequent traveling from site to site.
- High commitment to maintain an up-to-date and efficient HR information and record keeping system.
- Adherence to the requirements set by the HR Manual and donor guidelines.
- Experience in handling Financial and HR activities, general management/administration skills.
- Very good knowledge and application of MS-Office, especially Excel.
- Somali language is a must (written and spoken).
- Very good human relation skills, ability to explain.
- Team oriented, flexible, and creative approach; keen to take initiative where appropriate.
- Accountability & responsiveness within areas of responsibilities,
- Knowledge and application of advanced excel and Data management tools.
Required Skills
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Accounting
Desired Skills
-
Action planning
How To Apply
APPLICATION PROCEEDURE:
Interested and qualified applicants need to submit ONLY once their non – returnable application with CV for one vacancy. The vacancy references number along with the title & duty station need to be written in the application letter.
Applicants can directly apply via www.ethiojobs.net
2.Head of Human Resources
KEY AREAS OF ACCOUNTABILITY/DUTIES
- HR Policies, Procedures and Adherence to Best Practices
- Oversee the development, in accordance with GOAL international practices and local employment legislation, donor compliance and implementation of the GOAL’s HR handbook
- Ensure HR policies and procedures aligns to HR functional areas and that programmes are in line with GOAL values and principles.
- Provide support to managers on employee relations and performance management, ensuring that issues are dealt with in a fair and consistent manner. This may include overseeing disciplinary and grievance procedures.
- Work with senior managers to optimize and forward plan organizational structures for maximum operational efficiency
- Ensure confidentiality is maintained throughout the HR team.
Recruitment Planning and Staff Selection:
- Ensure all recruitment are carried out in line with the recruitment policy and laws of the land.
- Ensure a transparent, timely and efficient recruitment process.
- Advertise/upload vacancies through GOAL recruitment greenhouse, Relief web, government agencies, networking and referrals.
- Shortlist candidates, interview along with technical managers and support the selection of the best candidates.
- Manage reference checks, ATCS and job offers.
- Manage the HR orientation for all new staff.
Inductions, Training and Staff Development:
- Oversee staff inductions.
- Coordinate development of standard staff induction materials and group induction days
- Develop and seek funding for staff development, aiming to ensure staff have appropriate training to keep performance at the top level.
- Support line managers and department heads review training needs through assessments and review of performance appraisals and work with managers to organize training, development and mentoring initiatives to meet gaps,
- Maintain a training tracking sheet to monitor trainings identified during appraisals and record all trainings completed
- Conduct exit interviews with staff who are leaving and report to the line managers on key trends.
Staff Management
- Line management responsibility of HR team based in Addis Ababa and field offices communicating clear expectations, setting performance objectives and workplans, providing regular and timey feedback to continue their professional development.
- Strengthen and build the capacity of the Huma Resource team at head office as well as area offices
Performance management:
- Develop and implementation of an effective and objective performance appraisal system
- Ensure appraisals are being conducted regularly and appropriately
- Support managers and supervisors with training in objective setting and conducting staff appraisals as required
- Maintain a training database of agreed training requirements and work with line managers and supervisors to help ensure training are conducted within a reasonable timeframe.
Compensation and Benefits:
- Regularly review of staff compensation package
- Engage on Birches salary reviews and provide recommendation on adjustments of pay when necessary to ensure competitive pay
- Monitor market conditions related to benefits to ensure national staff benefit levels are competitive
- Ensure effective management of staff Pension schemes, Medical Insurance and processing compensations on accidents and other staff related insurance claims
Personnel Administration and Documentation:
- Follow up the review the staff database and HR files on a frequent basis, ensuring they are maintained to the standard and kept up to date
- Ensure audit issues are addressed as per the agreed timeline
- Ensure staff contracts are kept up date and that all staff whose contracts are not going to be renewed are informed in line with the HR handbook.
- Ensure that timesheets are completed monthly for all staff and confirm that all exiting staff have complete the process. Also share the timesheet tracker on 10th of every month.
- Ensure all contract terminations are appropriately documented and all owed monies are paid to the departing staff member in a timely manner
- Work with line managers and department heads to maintain leave plans for all staff, update the leave tracker on a monthly basis and share with staff for better planning to avoid gaps where 2 staff members from same departments leaving the at same time.
- In consultation with line managers, ensure that there is cover for staff going on leave.
- Keep records in hard and soft copies of approved leave requests.
- Ensure the timely processing of new contracts, contract extensions, staff transfers, promotions and other change of employment status.
- Support head of HR in managing processes related to disciplinary actions, staff exiting and termination.
- Respond to employee related queries and provide services to all HR related inquiries and requests.
- Administer and participate in the review of the GOAL Ethiopia HIV and AIDS Workplace Policy
- Ensure work/residence permits/Vaccinations is issued for all expat staff and other requirements. And ensure the trackers are maintained and kept updated/shared with expat team.
- Liaise with the Legal advisor on labour issues at Ministry of Labour and the Courts
Safeguarding:
- To foster an inclusive working environment which is non-threatening and safe for all. An environment that addresses safeguarding adequately in its processes and where the barriers to raise and discuss concerns about safeguarding issues are identified and where possible mitigated.
Values & Behaviors:
- Strong commitment to upholding and promoting GOAL’s values; Respect, Integrity, Courage, Partnership and Humanitarianism.
Other duties:
- Keep track of issues relevant to HR such as the introduction of new policies.
- Network with GOAL Global HR Group/HR Managers from other INGOs to keep informed of HR-related issues.
- Ensure all staff have valid ID card.
- Manage the HR & Admin team
About You
Qualification & Requirement
- Master’s degree in human resources, business administration, or related field.
- At least 10 years of experience in human resources, preferably in a management role.
- Comprehensive knowledge of Ethiopia Labour Law.
- Fluent in English both writing and speaking
- Competent computer skills; Microsoft Word/Excel/PowerPoint/Outlook
- Excellent administration skills and a strong attention to detail.
- High level of discretion and confidentiality
- Calm, analytical with diplomacy and communication skills.
- Organized, a self-starter and an enthusiastic team player.
- Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions
- Ability to work at own initiative
Required Skills
-
Action planning
-
Conflict Resolution
-
Active listening
-
Communication
-
Budgeting
How To Apply
APPLICATION PROCEEDURE:
Interested and qualified applicants need to submit ONLY once their non – returnable application with CV for one
vacancy. The vacancy references number along with the title & duty station need to be written in the application letter.
Applicants can directly apply via www.ethioiobs.net
GOAL strongly encourages female candidates to apply
0nly short-listed candidates will be contacted for an interview and exam,
Shortlisted candidates will need to submit other supporting documents upon request at later stage.
GOAL is not able to contribute to wards any costs incurred by candidates during the recruitment process