JSI is a US-based public health nonprofit organization dedicated to providing high-quality technical and managerial assistance programs throughout the world. In Ethiopia, JSI has been working to improve health outcomes for more than 25 years, implementing more than 60 projects and working in every region. JSI has historically managed a large portfolio of projects focusing on the quality, and equity in access of, RMNCAH services, primary health care (PHC) including community health program, digital health, health information systems (HIS), supply chain management, public health emergency responses, and social and behavior change.
Finance Officer Bahir Dar Area Implementation Office
Activity Overview
USAID Quality Healthcare Activity (QHA) aims at improving health outcomes through improved readiness of health facilities to deliver quality reproductive, maternal, newborn, child, and adolescent health (RMNCAH) services, increased management and accountability for quality service delivery, and restoration of services in health facilities in conflict-affected areas. QHA’s strategies and implementation approaches will help the government of Ethiopia build public and private health care systems that are responsive, resilient, and sustainable. QHA will cover urban and peri-urban primary health care units (PHCU) and referral health facilities in select regions and woredas. The Activity, through funding support from USAID, will be implemented by JSI in collaboration with Institute for Healthcare Improvement (IHI), MSI Reproductive Choices (MSI), Project HOPE, and Network of Ethiopian Women’s Associations (NEWA) for five years (May 01, 2023 – April 30, 2028)
Position Summary
Under the guidance and close supervision of the Finance & Operations Coordinator, the Finance Officer is responsible for the day-to-day financial operations associated with the implementation of the project in the area. S/he is responsible in ensuring all the necessary documentations as required by the donor and organizations maintained for every payment made. S/he also assist the Finance & Operations coordinator to maintain regular and smooth communication with in the Area and with central office.
Duties and Responsibilities
- Maintain proper documentation of financial transactions and submit to the Regional Operations Coordinator for review.
- Coordinate per diem and other workshop/training related payments and effect per diem payment to training participants and maintain proper documentation of such payments
- Process travel advance and travel expense reports for the regional office, checking for accuracy and compliance.
- Liaise with the bank regarding all financial matters linked to project’s bank account and work with the Finance & Operations Coordinator(ROC) in wiring and receiving funds
- Support the Finance & Operations Coordinator during annual planning and budget preparations
- Provide input to Finance & Operations Coordinator while preparing cash flow and budget trucking sheet(BTS)
- Initiate payment, prepare check/bank transfer and submit to authorized person for signature
- Prepare financial reports to Tax authority and Regional Bureaus
- Perform accounting functions related to cash collection & disbursement, voucher preparations & bank reconciliation.
- S/He checks request for payment for completeness, correctness & ensure adherence to policies and procedure of the organization, local government and donor requirement
- Prepare monthly staff receivable and payable schedules, bank reconciliation statement, payroll payment sheet for staff and ascertain all the regions payment vouchers are properly coded
- Review financial documents and enter into quick book
- Ensures no multiple advances are disbursed at a time and follows up the timely reconciliation of advances
- Maintains the integrity and confidentiality of all records and information entrusted to her/ him at all times
- Work with the Finance & Operations Coordinator to establish and maintain all project financial files
- Support staff with regards to project finance management
- Provide information to Finance & Operations Coordinator and/or appropriate technical staff concerning payments, advances, required documentation and other financial aspects of the Project.
- Process registration of staff on pension fund scheme
- Review and summarize medical expenses of staff and their dependents and submit to insurance.
- Support the finance and operations coordinator in timely submission of transactions involving VAT
- Support proper documentation of financial transactions and ensure all are stamped “PAID”
- Support the finance and operations coordinator in facilitation of sub grant related activioties
- Carries out all other duties and responsibilities as required by management.
Job Requirements
· Recipient of a College degree in Accountancy or finance or business administration
· At least 5 years of experience as an accountant, preferably with a USAID-funded project
- Good computer skills (windows, Microsoft Office, accounting software, such as, quick book)
- Must have strong writing and communication.
- Ability to work independently, solve problems and follow-up
- Must have demonstrable personal integrity and honesty and must have pleasant personality.
- Must be willing to travel frequently to project activity regions and woredas as needed.
- Speaking of more than one local language is a plus. Knowing the local language of area of assignment is mandatory.
Finance Officer Hawassa Area Implementation Office
Position Summary
Under the guidance and close supervision of the Finance & Operations Coordinator, the Finance Officer is responsible for the day-to-day financial operations associated with the implementation of the project in the area. S/he is responsible in ensuring all the necessary documentations as required by the donor and organizations maintained for every payment made. S/he also assist the Finance & Operations coordinator to maintain regular and smooth communication with in the Area and with central office.
Duties and Responsibilities
- Maintain proper documentation of financial transactions and submit to the Regional Operations Coordinator for review.
- Coordinate per diem and other workshop/training related payments and effect per diem payment to training participants and maintain proper documentation of such payments
- Process travel advance and travel expense reports for the regional office, checking for accuracy and compliance.
- Liaise with the bank regarding all financial matters linked to project’s bank account and work with the Finance & Operations Coordinator(ROC) in wiring and receiving funds
- Support the Finance & Operations Coordinator during annual planning and budget preparations
- Provide input to Finance & Operations Coordinator while preparing cash flow and budget trucking sheet(BTS)
- Initiate payment, prepare check/bank transfer and submit to authorized person for signature
- Prepare financial reports to Tax authority and Regional Bureaus
- Perform accounting functions related to cash collection & disbursement, voucher preparations & bank reconciliation.
- S/He checks request for payment for completeness, correctness & ensure adherence to policies and procedure of the organization, local government and donor requirement
- Prepare monthly staff receivable and payable schedules, bank reconciliation statement, payroll payment sheet for staff and ascertain all the regions payment vouchers are properly coded
- Review financial documents and enter into quick book
- Ensures no multiple advances are disbursed at a time and follows up the timely reconciliation of advances
- Maintains the integrity and confidentiality of all records and information entrusted to her/ him at all times
- Work with the Finance & Operations Coordinator to establish and maintain all project financial files
- Support staff with regards to project finance management
- Provide information to Finance & Operations Coordinator and/or appropriate technical staff concerning payments, advances, required documentation and other financial aspects of the Project.
- Process registration of staff on pension fund scheme
- Review and summarize medical expenses of staff and their dependents and submit to insurance.
- Support the finance and operations coordinator in timely submission of transactions involving VAT
- Support proper documentation of financial transactions and ensure all are stamped “PAID”
- Support the finance and operations coordinator in facilitation of sub grant related activioties
- Carries out all other duties and responsibilities as required by management.
Job Requirements
· Recipient of a College degree in Accountancy or finance or business administration
· At least 5 years of experience as an accountant, preferably with a USAID-funded project
- Good computer skills (windows, Microsoft Office, accounting software, such as, quick book)
- Must have strong writing and communication.
- Ability to work independently, solve problems and follow-up
- Must have demonstrable personal integrity and honesty and must have pleasant personality.
- Must be willing to travel frequently to project activity regions and woredas as needed.
- Speaking of more than one local language is a plus. Knowing the local language of area of assignment is mandatory.
Finance Officer Addis Ababa Area Implementation Office
Position Summary
Under the guidance and close supervision of the Finance & Operations Coordinator, the Finance Officer is responsible for the day-to-day financial operations associated with the implementation of the project in the area. S/he is responsible in ensuring all the necessary documentations as required by the donor and organizations maintained for every payment made. S/he also assist the Finance & Operations coordinator to maintain regular and smooth communication with in the Area and with central office.
Duties and Responsibilities
- Maintain proper documentation of financial transactions and submit to the Regional Operations Coordinator for review.
- Coordinate per diem and other workshop/training related payments and effect per diem payment to training participants and maintain proper documentation of such payments
- Process travel advance and travel expense reports for the regional office, checking for accuracy and compliance.
- Liaise with the bank regarding all financial matters linked to project’s bank account and work with the Finance & Operations Coordinator(ROC) in wiring and receiving funds
- Support the Finance & Operations Coordinator during annual planning and budget preparations
- Provide input to Finance & Operations Coordinator while preparing cash flow and budget trucking sheet(BTS)
- Initiate payment, prepare check/bank transfer and submit to authorized person for signature
- Prepare financial reports to Tax authority and Regional Bureaus
- Perform accounting functions related to cash collection & disbursement, voucher preparations & bank reconciliation.
- S/He checks request for payment for completeness, correctness & ensure adherence to policies and procedure of the organization, local government and donor requirement
- Prepare monthly staff receivable and payable schedules, bank reconciliation statement, payroll payment sheet for staff and ascertain all the regions payment vouchers are properly coded
- Review financial documents and enter into quick book
- Ensures no multiple advances are disbursed at a time and follows up the timely reconciliation of advances
- Maintains the integrity and confidentiality of all records and information entrusted to her/ him at all times
- Work with the Finance & Operations Coordinator to establish and maintain all project financial files
- Support staff with regards to project finance management
- Provide information to Finance & Operations Coordinator and/or appropriate technical staff concerning payments, advances, required documentation and other financial aspects of the Project.
- Process registration of staff on pension fund scheme
- Review and summarize medical expenses of staff and their dependents and submit to insurance.
- Support the finance and operations coordinator in timely submission of transactions involving VAT
- Support proper documentation of financial transactions and ensure all are stamped “PAID”
- Support the finance and operations coordinator in facilitation of sub grant related activioties
- Carries out all other duties and responsibilities as required by management.
Job Requirements
Recipient of a College degree in Accountancy or finance or business administration
· At least 5 years of experience as an accountant, preferably with a USAID-funded project
- Good computer skills (windows, Microsoft Office, accounting software, such as, quick book)
- Must have strong writing and communication.
- Ability to work independently, solve problems and follow-up
- Must have demonstrable personal integrity and honesty and must have pleasant personality.
- Must be willing to travel frequently to project activity regions and woredas as needed.
- Speaking of more than one local language is a plus. Knowing the local language of area of assignment is mandatory.
How to Apply
Interested applicants who met the minimum requirements should send and apply at WWW. Ethiojobs.net. please submit your application letter with your CV in English detailing your experience and skills that are relevant to the post.
Please do not attach copies of your transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.
JSI/WEI is a child-safe organization, and the safety and well-being of children is a priority of our organization. We have robust recruitment procedures to ensure that all staff are suited to work with the children served by our programs.
JSI/WEI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D