Job by Meseret Humanitarian Organization

ORGANIZATION OVERVIEW (PROFILE)

Meseret Humanitarian Organization (MHO) is women headed a non-governmental, not-for-profit charitable organization dedicated to change the livelihoods of women with children in Ethiopia founded by a role model and humanitarian  women, who  long has been served in Ethiopia Red Cross

MHO is established as a humanitarian organization in July 2011 and serving the Ethiopian people in particular the most destitute children and women for more than a decade. MHO is one of the leading local CSOs in Ethiopia engaged in various exemplary and impactful development initiatives. MHO is committed to its safeguarding policy and principles.

We are seeking a reliable  , experienced and qualified professionalsto join our organization and support our various activities of Empowered Community Activities/ USAID ECA/project   with  the  goal to strengthen community systems and platforms to improve reproductive health, maternal, Neo –natal , Child, Adult Health and Nutrition  / RMNCAH-N / services and outcomes  through social accountability approach in Konso Zone, Karat Town Administration woreda, South Omo, Malle woreda, Gedeo Zone, Dilla Zuria and Wonago Woredas, South Ethiopia Region.

Reports To:  Finance Manager

Job Summary

The Finance and Grant Officer will be responsible for managing the financial health and operational efficiency of the organization. This role requires a strategic thinker with strong Finance and Grant analytical skills and the ability to lead and improve Grant and Financial processes. The Officer will work closely with senior management to support the organization’s strategic goals and ensure compliance with financial regulations and operational standards.

Key Responsibilities

• Prepare project and program financial budgets, including work plans, operational costs, and specific activities. Work closely with program team leaders and grant partners in the budget design and preparation.
• Ensure that the project has effective financial systems, controls, and processes in place that are effectively and efficiently used throughout; Coordinate and develop accounting, financial monitoring, and reporting systems
• Understand, be familiar with and apply system security and safety procedures and requirements to protect the completeness, accuracy and integrity of accounting data and information.
• Develop and implement accurate cash management strategies and undertake the approval of expenditures for staff, suppliers, and other external parties; Manage cash flow and preparation of pipelines for review by project coordinator and program manager to ensure availability of funds for the implementation of program activities for all Intervention Areas of the project.
• Examine financial data, including that related to procurement, for accuracy and compliance with EH and donor policies and procedures and plan for and facilitate compliance checks and external and internal audits in collaboration with the Regional Finance Manager.
• Manage, maintain & update Fixed Assets Inventory List by ensuring appropriate, accurate and complete accounting
• Check and authorize entries for correctness – for coding and posting to the QuickBooks ledger system ensuring accuracy and prompt processing into the various accounts.
• Ensure timely and proper filing, maintenance and custody of accounts records & documents in defined area of work for ease of reference and retrieval; Review of all staff accountabilities and claims or refunds; Review of all cheque payments and approval of respective journals.
• Vet and review invoices and other payment vouchers prior to submitting them for approval ensuring accuracy and correctness and that amounts due and payable are indicated on the invoices; Keep proper record of all prepayments, accruals and related accounts.
• Oversee the generation and analysis of monthly financial reports for the project and ensure that advance requests are timely submitted to the donor.
• Prepare for and attend to the needs of internal and external auditors by way of participating in pre-audit meeting, prepare audit schedules as per checklist made available and any other pertinent supporting analysis; Ensure audit preparedness from all units prior to external audits;
• Be responsible for the implementation and clearance of audit issues & recommendations, both internal and external.
• Check and ensure that all monthly tax payments, statutory & regulatory deductions & other returns etc are accurate & complete as well as they are remitted in time. If any follow-ups are necessary, they are done in time; Ensure timely preparation of tax returns & other forms to tax authorities for review by the Regional Office prior to submission.
• Manage and perform other duties as assigned by the supervisor
• Willing to travel project sites

Salary and Benefits

• Competitive salary as per the scale of the organization
• Opportunities for career advancement and professional development.