1.Cashier/Accountant
Reports to: Finance Officer
Duty Station: Country Office, Addis Ababa
Salary: As per the organization scale
Required: One
Duration: One year with possible extension based on performance
Introduction
Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra, Yallow, Gulina and Tiru; Oromia regional State, West Harergeye, Chiro and Meayso Woredas, Borena zone, Yabello, Dubluk, Dire and Elwayu woredas and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us
Job Purpose
The primary responsibility of the person should be handling finance matters at Country Officer level. The main duties of the persons would include:
Follow-up:
- Process Purchase or service requisition form from requesting Department/Unit,
- Authenticate and properly scrutinize the Payment Request form and supporting documents,
- Present payment request to Finance Officer for review and to Manager for approval,
- Prepare Payment Vouchers and Cheque, Present cheque with the check stub and payment vouchers to Finance Officer/Financial manage for verification and PV approval,
- Ensure no cheque is prepared without ascertaining the exact cash balance available in the accounts
- Control bank balances by writing cash balance on the check stab.
- Maintain check register file on an excel sheet (soft Copy) and update for every check payment and reconcile this balance with the balance on the check stab. Print excel sheet monthly cheque register and attach with the final version bank reconciliation print out.
- According to the balances shown on the register book and cheque stab , ensure timely transfer of cash from NR account to Bole Branch, and to field offices as per the request of the program department
- Ensure timely replenishment of petty cash
- Present cheque with cheque stabs to signatories for approval,
- Ensure timely disbursement of cheques,
- Ensure payment Vouchers are signed by payees/delegates (cahiers) and receipts are collected,
- Ensue that Logistician/assigned person/ signed the cheques register books for collecting cheques
- Collect, keep and file receipts and pertinent financial supporting documents from recipient of the cheque, and by adjusting the stamp date and writing the cheque number on every settled document , use “PAID” stamp
- Report to Finance Officer on documents outstanding for more than 4 working days after collecting cheques
Settlement:
- Receive services request for water, electricity and telephone bills,
- Receive Payment requests, review completeness of the request form, follow up & collect receipts, ensure the genuineness of those receipts,
- Critically review telephone bills, check whether the receipt includes private calls, Communicate/report your findings on private telephone call to Finance Officer/Admin ass. Or OSM,
- Allocate telephone expenses to the respective budget holders,
- Notify significant deviations/variance to the concerned Department,
- Stamp for documentation and attachments to Payment Voucher/PCPVs/JVs
- Compile and handover the receipt to Finance Officer for Journal Voucher preparation and proper coding.
Payments:
Maintain and keep proper file for documents related to Orphan 1-2-1, Various Cheques and Petty cash payments
- For 1-2-1 Payments :-
- check and verify current payments against previous payments,
- Based on the request from Orphan Dept. add new entrants and delete cancelled beneficiaries,
- Prepare and keep a complete list of beneficiaries,
- Prepare cheque for monthly/quarterly payment,
- Prepare letter and ensure that cheques and letters are timely signed and stamped
- Send the cheque and letter to the respective Bank Branches.
- Use and attached evidence for the transfer date exchange rate for payment to orphans
- For cheques & Petty cash Payments:-
- check and verify current payments against previous payments,
- Check & verify Purchase/service request forms for authorization, budget and the cost center to be charged
- Check if budget availability is signed by responsible person
- Prepare bank payment Voucher/PCPV as the case may be
- Reconcile and count cash at safe on daily basis
- Write the correct budget/accounting title, code /project name/code, on PVs/PCPVs etc. which must be similar with AX chart of Accounts
JV Documentation :
- Ensure advance clearance forms and supporting documents are authorized by the supervisor,
- Authenticate receipts upon collection,
- Issue document clearance letter for staff debtors who settle their advances
- Sort various financial documents in chronological order,
- Attach bank advices/CPO receipts with the respective letters,
- Attach pertinent supporting documents, Stamp and complete document numbers,
- Before posting to the AX system, Present for checking and initial and approval,
- File & hand over documents in sequential order and present to finance officer for recording/posting.
- Ensure documents are properly coded, checked and approved before filing
- Ensue monthly collection of bank statements, Financial Documents from Project Office, Review the completeness and acceptability of these documents and file & hand over to FO for further review & final approval for posting
- Ensure existence/renewal of contracts before effecting payments,
- File financial documents on sequential and daily basis,
General Job requirements:
- Be honest , ethical and committed
- Be pleasant with others on the job and displaying a good-natured, cooperative attitude.
- Be reliable, responsible, and dependable and fulfilling obligations
- Maintain composure, keep emotion in check, controlling anger, and avoiding aggressive behaviour even in a very difficult situation.
- Give attention to details in completing assigned tasks.
- Be sensitive to others’ needs & feelings and being understanding and helpful on the job
- Be social oriented, resolve customers’ complaints.
Any other assignment given by the immediate supervisor
About You
Job Requirement
Formal Education/Qualification and Work Experience
- Bachelor’s degree or Diploma in Accounting with 2 or 3 years of experiences respectively within Humanitarian sector or INGOs setup.
- Proven skills and knowledge in AX System
- Excellent interpersonal skills – builds good relationships with internal and external stakeholders
- Good verbal and written communication skills in English
- Good organizing and planning skills
- Ability to manage a complex and demanding workload with flexible behavior
- Commitment to humanitarian principles and action
- Willing to travel to the field offices to provide support to the field team in their compliance with donor regulations
Skills and Competences
Safeguarding and Equal Opportunity
Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions. Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.
Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.
Islamic Relief has a zero tolerance towards all forms of violence, sexual exploitation, abuse and harassment.
IRE highly encourage female applicants to apply for this position. Our organization is committed to promoting gender equality and diversity in the workplace. IRE believe in creating an inclusive working environment where all individuals, regardless of their gender, have equal opportunities for professional growth and development.
IRE value the contributions and unique perspectives that women and persons with disability bring to our organization and are committed to providing a supportive, working environment. IRE believe that by promoting gender equality, we can enhance the effectiveness and sustainability of our programs.
If you are a qualified female candidate with a passion to join our team, we encourage you to submit your application. IRE look forward to considering your candidacy and working together to make a difference in the lives of those in need.
Required Skills
-
Accounting
Desired Skills
-
Accounting
How To Apply
Application Procedures
- Interested candidates are required to submit a complete Job application form stated with the duty station that you are applying for with all required supporting documents (updated CV, copy of credentials and testimonials) through eth.recruitment2@islamic-relief.org.et
- You can access the Job Application Form with this link: http://www.islamic-relief.org.et/wp-content/uploads/2019/03/Employment-Application-form-1.docx. Failure to follow the instructions will invalidate your application.
- Closing date for the application is August 26, 2024.
- Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.
Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process, including the application, interview, offer and contract stages.
2.Senior MEAL Officer
Reports to: MEAL Coordinator
Duty Station: Country Office, Addis Ababa
Salary: As per the organization scale
Required: One
Duration: One year with possible extension based on the budget availability
Introduction
Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra, Yallow, Gulina and Tiru; Oromia regional State, West Harergeye, Chiro and Meayso Woredas, Borena zone, Yabello, Dubluk, Dire and Elwayu woredas and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us
Job Summary:
Under the direct supervision of the MEAL Coordinator, in close collaboration with the PDQA Manager and other programme leads, the Senior Monitoring, Evaluation, Accountability and Learning (MEAL) Officer will be primarily responsible for developing MEAL plans, tools and regularly monitoring projects in line with the developed MEAL plans. S/he will provide technical support to programme and MEAL staff based in the field offices in close collaboration with the MEAL coordinator. Furthermore, S/he will participate in different assessments to be utilized both for programme/project design and evaluations on projects implemented by IRE.
Main duties and responsibilities
- Develop and operationalize MEAL plans for all projects based on project documents and existing MEAL systems.
- Participate in routine monitoring of projects and develop programme/project monitoring reports.
- Maintain IRE MEAL systems and tools used to track project implementation progress.
- Support IRE in integrating its MEAL system across programs and projects.
- Assist the programme team in ensuring the quality of the projects through scrutinizing and contributing to the project reports, validating the completeness and timeliness of the report, and organizing various activities in collaboration with the MEAL coordinator.
- Ensure project documents are well documented and reserved.
- Regularly analyze data and produce reports and case studies.
- Draw learning from different projects, particularly on issues of programme quality.
- Conduct regular field monitoring visits to all projects at field office to ensure projects are on the track and implemented based on desired way and provide timely feedback to inform decision making on progress, results (outcomes) and programme quality improvement.
- In collaboration with the MEAL coordinator, lead field-level assessments, including baseline, mid-term, endline and post-distribution monitoring surveys etc.
- In collaboration with the MEAL coordinator and programme team, facilitate field-level learning events to capture, document and disseminate lessons learned for internal and external purposes.
- Provide support in preparing and reviewing reports and verifying consistency between collected data, means of verification, and the PITT and donor reports.
- Provide regular capacity development to staff on MEAL, including donor reporting Requirements.
- Support implementation of Accountability across the organization in collaboration with the MEAl coordinator
- Receive process and respond to beneficiary feedback and complaints in collaboration with the MEAl coordinator.
Specific Responsibilities
- Develop performance indicator trucking table plan (PITT) of the projects.
- Provide feedback to programme teams on projects’ performance based on monitoring data findings.
- Periodical field visit for projects based on the assignment from supervisor.
- Assist in designing, coordinating, and conducting project evaluations.
- Developing quarterly, six-months and annual reports
- Ability to document best practice and lesson learnt.
- Register lesson learning from M&E process and document.
- Document case study and best practice.
- Support area office in improving learning and sharing mechanisms in their projects.
- Disseminate lesson learning, research, and best practice in wider environment.
- Gather feedback and complaints, registering it in the complaint registration log.
- Submit the monthly complaint registration log to the MEAL coordinator.
About You
Job Requirement
Formal Education/Qualification and Work Experience
- Master’s degree or bachelor’s degree in statistics, economics, social sciences, or related discipline with a minimum of 3 years or 5 years of MEAL experience within the humanitarian sector or INGO respectively.
- Demonstrated experience translating log frames and results frameworks into monitoring plans, developing data collection tools and protocols, leading data collection and management process, designing and managing databases, and analyzing data.
- Sound technical skills in CHS, accountability, and establishing functional CFM systems.
- Proven technical skills in monitoring and evaluation and experience with both qualitative and quantitative data collection and analysis.
- Excellent analytical, presentation, and report writing skills.
- Experience using software applications such as Excel, Access, or statistics software such as SPSS, STATA.
- Previous experience with electronic or mobile data collection (Like Kobo toolbox, ODK and SyrEx)
- Excellent written and verbal skill in English, Amharic, and other local language is advantageous.
Skills and Competences
Safeguarding and Equal Opportunity
Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions. Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.
Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.
Islamic Relief has a zero tolerance towards all forms of violence, sexual exploitation, abuse and harassment.
IRE highly encourage female applicants to apply for this position. Our organization is committed to promoting gender equality and diversity in the workplace. IRE believe in creating an inclusive working environment where all individuals, regardless of their gender, have equal opportunities for professional growth and development.
IRE value the contributions and unique perspectives that women and persons with disability bring to our organization and are committed to providing a supportive, working environment. IRE believe that by promoting gender equality, we can enhance the effectiveness and sustainability of our programs.
If you are a qualified female candidate with a passion to join our team, we encourage you to submit your application. IRE look forward to considering your candidacy and working together to make a difference in the lives of those in need.
Required Skills
-
Analytical skills
-
Quality assurance
Desired Skills
-
Quality assurance
How To Apply
Application Procedures
- Interested candidates are required to submit a complete Job application form stated with the duty station that you are applying for with all required supporting documents (updated CV, copy of credentials and testimonials) through eth.recruitment1@islamic-relief.org.et
- You can access the Job Application Form with this link: http://www.islamic-relief.org.et/wp-content/uploads/2019/03/Employment-Application-form-1.docx. Failure to follow the instructions will invalidate your application.
- Closing date for the application is August 28, 2024.
- Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.
Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process, including the application, interview, offer and contract stages.
3.Finance Officer
Report to: Area Coordinator
Duty Station: Afar Regional State, Semera
Salary: As per the organization scale
Required: One
Duration: Four months with possible extension based on budget availability
Introduction:
Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us
Job Purpose
The primary responsibility of the person should be handling finance matters at field office level. The main duties of the persons would include:
1. Facilitate Fund transfer: Review project financial activities against financial plan, prepare Transfer Request Form, Collect fund transfer request from Program Department, Ensure timely transfer letter authorization and delivery to the Bank.
2. Budget Preparation: Collect budget information from different units of the Organization, Review and correct the draft budget, Prepare and compile draft budget for Country Office (Core Admin), Collect draft budgets of the projects, Advice Program Dept in preparing the Budget, Review the draft project budgets, Communicate findings and agree on final version.
3. Payroll preparation: Check Employment Contract file for new recruits and termination of contract, Check temporary employee file for new recruit and renewal of contract, Check status of staff Provident Fund – PF entitlement after probation period, Present Payroll for checking and approval, Prepare letter for salary payment/ transfer to savings accounts/letter to banks for CPO for Income tax & with holding taxes and sent to the Bank after payment authorization, Submit copy of letter initialed by the Bank to field Office, Retain copy of letter and collect bank advice for JV preparation, Distribute payroll slip to staff members, Prepare payroll summary for JV and File payroll copy for future reference.
4. Follow-up: Check whether budget originally allocated/approved for purchase request/services required, Present cheque and payment vouchers checking and initial on payments,
5. Ensure cheques/authorization letters are signed, Ensure cheques are timely collected/CPOs purchased from the Bank are sent to payee, Verify and ensure expense are within budget, Check and verify against previous payments, Handle matters that may arise in relation to orphan 1-2-1 payments and report to Finance Manager,
6. Controlling: Ensure all payments are carried out in accordance with IRW, Donor & Tax regulations. Return any incomplete documents by specifying missing documents, Present for checking and initial
7. Bank Reconciliation: Collect monthly Bank Statement, Collect Bank Account General Leger for the respective month, Reconcile and identify outstanding cheques, payments and deductions, Prepare Bank Reconciliation, Present for checking and approval, Follow up clearance of outstanding items of bank reconciliation
8. Record/Report: Ensure/participate in the daily Recording/posting all vouchers, Conduct quarterly budget variance analysis, Prepare quarterly financial budget performance evaluation report
9. Documentation: Ensure payrolls/JVs., PVs. are signed and filed, Ascertain payment vouchers supporting documents are complete, Ensure timely printing/availability of financial documents, Ensure copies of contracts (employment/purchases/services) are available in the department, Ensure Revenue Stamps are affixed to contracts, where applicable, Ensure all documents are filled on daily basis
10. Policy & Procedure: To ensure that that IRE is compliant with the donor Financial regulations – EC, OCHA and British Embassy DFID in the current case. This requires that the person fully internalizes the requirements, orient other employees and follow up compliance, implement financial regulations and tax laws to jobs.
11. Advice: To provide professional financial management advice to the budget holders and programme officers to ensure compliance with donor requirements. This requires that he does close monitoring of the budget utilization. The financial management advice should be provided in a structured way after the production and distribution of reports. This should be done at least on monthly basis involving the primary budget holders.
12. Monitoring: To put in place a system of grant monitoring system which includes robust fund transfer trucking system (IRW-IRE-PAO + Donor-IRE); follow up budget amendments with the donors; Monitor each and every income and expense of the organization, check whether there is formal, reliable and convenient accounting system and procedures, if not so propose better way of accounting procedures for country office as well as project offices.
13. Report: To prepare monthly bank reconciliations on QuickBooks system, prepare monthly financial and budget statements and submit to respective departments, prepare donor financial reports-monthly, quarterly and final- according to donors’ guidelines & within the time frame, prepare budget versus actual statement for budget authorization purpose.
14. Recording: Check the accuracy of recording of source documents; journalize code and post accounting data, integrating new donors’ budget code to QuickBooks system
15. Audit: Assist external/Internal auditors to facilitate their work on auditing, take the necessary audit recommendation/adjustments to be incorporated in the following accounting period.
16. Follow-up: Follow up timely submission of financial documents from field/partners, give professional assistance to field staff, review & examine take corrective action, orient & train field staff.
About You
Personal Specification
Formal Education/Qualification and Work Experience
- Bachelor’s degree in accounting and finance with a recognized university with a minimum of three years relevant experience in humanitarian sector; INGO experience is advantageous
Required Skills/Competencies
- Experience in closing accounts and undergoing an audit is a benefit
- Proven skills and knowledge in AX Accounting Information System Software
- Proven experience in grant monitoring
- Excellent interpersonal skills – builds good relationships with internal and external stakeholders
- Good verbal and written communication skills in English and local language (Afar) is Mandatory.
- Good organizing and planning skills
- Ability to manage a complex and demanding workload with flexible behavior
- Commitment to humanitarian principles and action
- Willing to travel to the field offices to provide support to the field team in their compliance with donor regulations
Safeguarding and Equal Opportunity
Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions. Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.
Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.
Islamic Relief has a zero tolerance towards all forms of violence, sexual exploitation, abuse and harassment.
IRE highly encourage female applicants to apply for this position. Our organization is committed to promoting gender equality and diversity in the workplace. IRE believe in creating an inclusive working environment where all individuals, regardless of their gender, have equal opportunities for professional growth and development.
IRE value the contributions and unique perspectives that women and persons with disability bring to our organization and are committed to providing a supportive, working environment. IRE believe that by promoting gender equality, we can enhance the effectiveness and sustainability of our programs.
If you are a qualified female candidate with a passion to join our team, we encourage you to submit your application. IRE look forward to considering your candidacy and working together to make a difference in the lives of those in need.
Required Skills
-
Accounting
Desired Skills
-
Accounting
How To Apply
Application Procedures
- Interested candidates are required to submit a complete Job application form stated with the duty station that you are applying for with all required supporting documents (updated CV, copy of credentials and testimonials) through eth.recruitment2@islamic-relief.org.et
- You can access the Job Application Form with this link: http://www.islamic-relief.org.et/wp-content/uploads/2019/03/Employment-Application-form-1.docx. Failure to follow the instructions will invalidate your application.
- Closing date for the application is August 28, 2024.
- Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.
Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process, including the application, interview, offer and contract stages.